OFFICE ASSISTANT The Washington County Sewage Council (“WCSC”) is seeking to fill the part-time, hourly position of Office Assistant to work 18 -24 hours / week. Duties include providing administrative support, assisting applicants, preparing correspondence, minutes and filing. The successful candidate will have a high school diploma or GED equivalent with a minimum of two years of experience as an administrative assistant/clerical or any combination of education and experience that demonstrates effective communication skills, computer fluency, administrative skills and customer service. The job description is available at the WCSC Office or www.wcsewagecouncil.com. Interested candidates are to submit resume, cover letter to the WCSC at 70 East Beau Street, Suite 850, Washington, PA 15301 or office@washingtoncountysc.net. Applications will be accepted until the position is filled. 

WASHINGTON COUNTY

               SEWAGE COUNCIL

DEPARTMENT:        ADMINSTRATION 



JOB TITLE: OFFICE ASSISTANT



IMMEDIATE SUPERVISOR: OPERATIONS ADMINISTRATOR

 

PRIMARY FUNCTION:

 

This is an at will, part-time, non-exempt position that involves exacting professional

administrative work in conjunction with the office of the Washington County Sewage Council,

involving frequent detailed duties of wide and varied scope. Work Hours are expected to be 18 -

24 hours per week, as scheduled.

Work is often performed independently with decision being made based on established rules and

policies, applicable laws, regulations imposed by other governmental agencies, and the

employee’s best judgement regarding internal consistency, precedent and fairness.

 

WORK PERFORMED:

 

1. First line of phone answering and greeting visitors before transferring the public to the

appropriate office, usually the Operations Administrator or Office Administrator,

2. Upon receiving the appropriate training, answer basic questions and steps in completing an

on-line sewage permit.

3. Upon receiving the appropriate training, explain basic processes, procedures and terms

associated with the role of the Sewage Council, including terms such as planning module,

perk and dye test to applicants

4. Upon receiving the appropriate training, understand and explain the process for handling

sewage malfunctions, repairs, required permitting and explanation for the same, criteria for

qualifying for a 10 acre exemption and other items on the WCSC services list and fee

schedule. Unusual and complex issues can and should be deferred to the Operations

Administrator or the Office Administrator.

5. At the direction of the Operations Administrator or Office Administrator, prepares

correspondence, documents, reports, etc. These include standard form letters, such as site

suitables, designer referrals, permit issuance, etc.

6. Organize and maintain the Council’s filing system.

7. Oversee and track the Council’s Holding Tank Inspection Program.

8. Transmittal of official Permit copies (pinks) to the DEP in frequency and batches as

appropriate.

9. Receive documents and submissions in the absence of the Operations Administrator and

Office Administrator

10. Assists the Council with regular and special meetings, including reminders, calendar

invitations, agenda preparation and minute taking.

11. Processes payment and bills as required.

12. Worked scheduled hours on a consistent basis, with adjustments as approved by the

Operational Administrator to maintain the staffing of the office.

13. Performs any other duties or functions as assigned from time to time by the Operations

Administrator.

 

REQUIRED TRAINING, EXPERIENCE AND SKILLS:

 

1. Graduation from high school or GED equivilent and 2 years’ experience administrative

assistant / clerical or any equivalent combination of education and experience, which

demonstrates effective communication skills, computer fluency, accurate record keeping

and strong commitment to public service.

2. Ability to develop knowledge of the operations, functions, and scope of the Sewage

Council’s operations, as related to the handling and disposition of applications,

complaints and requests for information.

3. Ability to exercise good customer service skills and tact when dealing with the public in

person and by telephone, including maintaining a polite and courteous manner.

4. Ability to make minor decisions in accordance with established precedents and

departmental policies.

5. Ability to prepare effective correspondence on standard matters and to perform basic

office management details without referral to a supervisor.

6. Ability to establish and maintain effective working relationships with other employees

and the public.

7. Ability to operate standard office equipment and perform clerical operations rapidly,

accurately and independently.

8. Ability to maintain clerical records and files.

9. Must be bondable in the amount of  $50,000  security bond. Ability to show application of

acceptable attention to details and procedures.

10. Ability to interpret a variety of instructions furnished in the written, oral, diagram or

schedule form.

11. Operates computer and all other related office equipment.

12. Ability to utilize basic office software packages, including Microsoft Office Suite.

 

PHYSICAL DEMANDS

 

1. Operate a variety of standard office equipment, including a personal computer that

requires a continuous and repetitive eye, arm and hand movement.

2. Employee is regularly required to sit at a desk and in meetings for long periods of times

of up to 2 to 4 hours or more.

3. Tasks may occasionally entail muscular strain, including walking, standing, stooping,

sitting, reaching and lifting objects between 5-25 lbs.